2、篇章结构
第一段：第一句话交待目的，简明扼要、准确清楚地交代事情或要通知的信息。
第二段：一句总结，强调对方要尽快做出回应。
范文一：
To : Staff
From: John Smith
Date: May 1st, 2015
Subject: the modification for existing promotional mode
I’m writing this letter to inform you that we are scheduled to modify our company’s existing chief promotional mode. The poor performance resulting from newspapers and magazines we previously employed to advertise our products, coupled with the mounting competitive pressure from our rivals in the market, has forced us to make some changes. As from next Monday, the Internet will serve as the main promotional channel to boost our items’ sales. Plus, a string of advertising campaigns will be launched in a bid to lure consumers.
If you need further information, please call me as soon as possible.
翻译：
致：工作人员
发件人：约翰·史密斯
日期：2015年5月1日
主题：对现有促销模式的修改
我写这封信是为了通知你，我们计划修改我们公司现有的首席促销模式。我们以前为产品做广告的报纸和杂志表现不佳，加上竞争对手在市场上不断增加的竞争压力，迫使我们做出一些改变。从下周一开始，互联网将成为主要的促销渠道，以促进我们产品的销售。此外，还将推出一系列广告活动，以吸引消费者。
如果你需要进一步的信息，请尽快打电话给我。
二、通知
1、格式：
通知一般由三部分组成：标题，正文和落款。标题位于正文上方居中，正文每段首行一般缩进四个字母，落款不可用真名，题目中会提供落款名称。
2、篇章结构
第一段：表明通知的`事项、目的，可以在本段写明相关活动的时间(1-2句)。
第二段：详情(根据题目中的要求写)(3-4句)。
第三段：联系方式(1-2句)
范文一：
Notice
In an effort to better students’ ability and enrich their extracurricular activities, the Postgraduates’ Association is recruiting volunteers for an international conference on globalization to be held from June 4th to 7th in Peking University.
First of all, applicants should be easy-going and have a cheerful personality. In addition, candidates must have outstanding skills at English listening comprehension and the ability to speak both Chinese and English fluently. Finally, students with relevant professional knowledge are preferred.
Those postgraduates who are interested in taking part in it may send your resume to PA@163.com before June 1st. Your applications are welcome.
Postgraduates’ Association
翻译：
注意
为了提高学生的能力，丰富他们的课外活动，研究生协会正在招募志愿者参加将于6月4号至7号在北京大学举行的全球化国际会议。
首先，申请者应该随和，性格开朗。此外，应聘者必须具备出色的英语听力理解能力和流利的中英文口语能力。最后，具有相关专业知识的学生优先。
有兴趣参加的研究生可以把你的简历寄到PA@163.com6月1日之前。欢迎您的申请。
研究生协会