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商务书信写作需要注意的10个问题

书信 时间:2018-07-04 我要投稿
【www.ruiwen.com - 书信】

  1.切忌主客不分或模糊。

  例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment.

  2.句子不要零碎。

  例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.

  3.结构对称,令人容易理解。

  例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.

  4.单复数不要搞乱,不然会好刺眼,看着不舒服。

  例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.

  5.动词和主语要呼应。

  想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.

  6.时态和语气不要转换太多。看商务已经是苦事,不要浪费人家的精力啊。

  7.标点要准确。

  例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.

  8.选词正确。

  像affect和effect,免费学英语网站,operative和operational等等就要弄清楚才好用啦。

  9.拼字正确。

  有电脑拼字检查功能后,就更加不能偷懒。

  10.大小写要注意。除非必要不要整个词都大写,除非要骂人。

  例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话,用底线,斜字,免费学英语网站,粗体就可以了。

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